President
Bylaw 3.07. the president shall have general and active management of the affairs and property of the organization and shall see that all orders and resolutions of the board of directors are put into effect. The president shall preside at general membership meetings and board of directors meetings. The editors of the association publications will be directly responsible to the president. The president will work with Headquarters in the preparation of the annual report. The president will also supervise the headquarters staff.

On a more pragmatic level this means:

• Communicate with all officers and commission and committee chairs on a regular basis; suggest new commission and committee members, ways to eliminate problems and meet JEA goals;
  
• Produce some sort of president’s memo with reminders of upcoming deadlines and with news about organization business or items more current than printed periodicals would allow;
  
• Appoint and guide special committees or task forces.
  
• Write a president’s column for JEA periodicals, if requested by the editor; writing additional articles for both publications as needed;
  
• Discuss headquarters activities on an almost daily basis, including consulting on decisions about conventions, member requests, and the like;
  
• Oversee JEA finances and put together the annual budget before each spring convention with input from board members and headquarters;
  
• Sign necessary documents (write-off certificates, CJE/MJE certificates, other awards, some contracts)
  
• Draw up an agenda before each board meeting and send it to all those who should be in attendance;
  
• Serve as spokesperson for JEA both in written and oral form including doing such things as:
  • writing a quarterly column for Quill & Scroll
  • giving input to other publications as requested
    
  • sitting on Council of Presidents of National Journalism Organizations, which meets each spring at American Society of Newspaper Editors convention, usually in Washington, DC, and each fall at another members’ convention;
    
  • attendance at related organization meetings (i.e. NCTE, AEJMC, plus AEJMC scholastic journalism division)
    
  • other places as needed.
    
• Help with JEA Adviser Institute as a speaker or instructor.
  
• Attend all commission meetings at conventions, if his schedule allows;
  
• Attend the regional and state directors meetings at conventions, if his schedule allows;
  
• Present at least one session at each convention;help the multicultural commission chair select the outreach participants and the ad hoc board members;
  
• Appoint liaisons to the board.
  
• Write a summary of activity for the semi-annual report.

Vice President
Bylaw 3.08. the vice president shall have such powers and perform such duties as may be assigned by the board of directors or the president. In the absence or disability of the president, the vice president shall perform the duties and exercise the powers of the president until action is taken by the board of directors. The vice president shall assist the regional directors in selecting state directors and shall confirm state directors selected by the regional directors.
In addition to the three duties outlined in the bylaws, the following have been developed:

• Appoint state directors if the regional directors fail to do so;
• Work with regional and state directors to promote JEA and its programs;
• Finalize and type information received from board members for the semi-annual report and post to jeatalk and jeahelp listerves prior to each convention as well as send a copy report to headquarters to duplicate for the general membership meeting
• Write own report for semiannual report;
• Meet with all state and regional directors at each convention to discuss ways to better serve JEA;
• Attend spring and fall jea meetings; board, regional and state directors, general membership meeting and other meetings as required.
  
• Write annual fall letter for, and work with headquarters to prepare state director packet mailing.
• Perform all other duties the president requests.

Secretary
Bylaw 3.09. the secretary shall keep an accurate record of all regular general membership and Board meetings and shall perform such additional duties as are incident to the office and any other duties which the board of directors may assign. In the absence or disability of both the president and vice president, the secretary shall perform the duties and exercise the powers of the president until action is taken by the board. The secretary shall be responsible for the maintenance of the hotline service to members.
To do this, the secretary must:

• Take minutes during JEA board, general membership and special meetings;
• Send copies of the minutes of each meeting to all board members, committee chairs and headquarters within one month following the meeting.
• Provide accurate information to headquarters to assist in writing the annual report of the organization;
• Answer questions received from members, or, if unable to answer, forward questions to appropriate board members for response;
• Assist headquarters in maintaining a hotline on the JEA Web site and collect information for the editor of JEA's periodicals.
• Present at least one session at each convention.
  
• Write a summary of activities for the semiannual report.

Treasurer Emeritus

• Mail membership card and president’s letter to new and renewing members monthly; make sure record coincides with headquarters record;
• Keep a list, trace incorrect addresses, school transfers, and other problems that cause envelopes to be returned;
• Keep a file for 10 years of expired memberships;
• Check weekly on scholarship investments;
• Mail check with congratulatory letter to scholarship winners;
• Work in the bookstore at national conventions to assist headquarters staff and to promote JEA;
• Do any additional work required.

Immediate Past President
Bylaw 3.10 the immediate past president shall serve as parliamentarian to the association’s board of directors and as convention coordinator with the executive director. Additionally, the immediate past president assumes other duties as assigned by the president.

• Meet with local committees, JEA executive director and NSPA personnel one year before conventions to decide theme, explain responsibilities and discuss other convention details;
• Take minutes at local committee meetings and mail to participants;
• Work with executive director on convention details;
• As of 10/97, maintain the JEA listserv for officers, commission and committee chairs and state and regional directors;
• Present at least one instructional session at each JEA/NSPA convention;
  Prepare a semi-annual report in March and October.

C:JET Editor
Bylaw 8.06. Editors of the JEA professional journal and newsletter shall be directly responsible to the president. The journal editor and newsletter editor are selected by the president and confirmed by the board of director. Each appointment shall terminate on April 1 following the JEA elections. The editors, upon the discretion of the president, may serve more than one term. The editors may be removed from the publication by the president pending approval of the board of directors.

• The editor of Communication: Journalism Education Today is responsible for the publishing of four journals each school year. Issues may focus on a theme, although this is no longer a requirement. Board members are encouraged to coordinate various issues, taking responsibility for securing articles for that particular issue and spotlighting the work of his or her commission or region.
• The editor must receive any articles and material for publication to edit, plan article "lineup" the magazine, develop the layout;
• Send material to headquarters for typesetting, final design, printing and mailing.
• Work with headquarters to develop standard publications style. Send camera-ready to head-quarters for printing.
• Work with headquarters to develop a budget.

JEA Extra! Editor

• Produce four issues of JEA Extra! during each JEA fiscal year. Each issue should inform membership of JEA programs, deadlines and JEA bookstore updates; provide necessary application forms; provide every print and broadcast journalism teacher, and every newspaper, yearbook and magazine adviser with helpful material toward the completion of his or her duties and professional development.
• JEA Extra! will be a supplement to CJET but will be devoted to news about JEA.
• Inform board and members of the deadline schedule.
• Determine content and solicit articles from the JEA president, JEA executive director and JEA bookstore manager each issue and from other commission and committee chairs as appropriate. Work with the president and executive director, decide format, standing columns, etc.
• The issues that follow national conventions must include information on the convention. This information is also included on the JEA Web site.
  • The January issue in an election year must include photographs and brief statements from each candidate. The material is provided by the chair of the Nominating Committee and may be prepared for publication in conjunction with the nominating committee chair.
  • As many contests and scholarships have separate brochures which explain each program and include an application form, the editor should work in conjunction with the JEA executive director to determine which forms must be reproduced in JEA's periodicals.
• Coordinate printing and circulation of the publication, which is arranged by headquarters. The editor provides headquarters with a camer-ready publication on disk. In the last two years, four weeks have been needed for turn-around at headquarters;
• Headquarters should provide the editor with extra copies of each issue. These are for the official record, for a notebook for the next editor, and for copies to be mailed with a note of appreciation to authors who are not JEA members and to individuals who edit other professional journalism or communications publications.

Regional Directors
Bylaws 5.02. Regional directors shall notify the vice president of the appointment of a state director for each of the states in his or her region to represent JEA members and to promote and coordinate JEA activities within said state. 5.03. Regional directors shall assist state directors in organizing regional meetings, workshops and conferences when deemed appropriate or necessary. 5.04. Regional directors shall report regularly to the vice president and prepare a written report of the region’s activities to be submitted to the vice president March 15 and Oct. 15.

• Attend spring and fall JEA meetings: board, regional directors, state directors, general membership meetings an other meetings as required;
• Keep in close contact with the vice-president, advising him or her as to personal involvement in that region’s activities;
• Notify the vice president of all changes in the status of state directors, making sure each state in the region has an appointed director who is responsible for all required duties;
• Secure understanding with each state director that he or she will fulfill the job requirements and deadlines specified by the regional director or in the bylaws, or the regional director may seek a replacement;
• Encourage state organization presidents or SPA liaisons to serve as state directors. They know what is going on. Some states already choose their own state director, so secure an understanding of state director duties with both the organization and the person it names state director;
• Should state directors fail to make contact with members and potential members in their state, make required reports to the regional director on time, or attend functions designed for them when present at national conventions, replace that director with someone who has the time and incentive to fulfill the obligations agreed to.
• Solicit state director reports by March 1 and Oct. 1;
• Prepare an accurate and complete semi-annual report which includes an introduction to the state directors’ reports. Edit for style, clarity and brevity and deliver it to the vice president via e-mail by March 15 and Oct. 15
• Attempt to attend:
  • at least one state-wide advisers’ conference in each state in the region to develop adviser membership. Present at least one session and greet people at hospitality rooms and luncheons along with other officials;

  state journalism teacher organization board of director meetings at least once a year in each state in the region to promote and develop JEA membership and projects.

• Work with JEA state directors and state journalism teacher organization boards to develop JEA projects to boost membership, whether they are direct membership-raising projects, or projects which serve to enhance membership;
• Assist JEA members with organizing workshops, meetings and conferences and promoting JEA membership and activities, while at all times representing the interests of JEA within the region;
• Write quarterly column for JEA's periodicals about your region, goals, plans, ideas if this fits with the editor’s format;
• Send copies of regional report and columns, as well as state director reports, to the newsletter editor of the adviser organizations in your region;
• Regularly talk to journalism teachers and JEA members in the region to find out what ideas they have, what concerns them, what is on their mind, what they need;
• Receive list of all JEA members in the region from JEA headquarters;
• Help develop budget, policies, procedures, programs, contests, proposals, recommendations to meet organizational and member needs.
• Help JEA state directors perform their duties, which are
  • promoting JEA’s efforts in certification of teachers and advisers
  • selecting a state candidate for High School Journalist of the Year
  • attending and being visible as a JEA representative at state and regional functions concerning scholastic journalism
  • working on retention of JEA membership while recruiting new members — reporting these efforts to the regional director who, in turn, reports to the vice-president on a regular basis;
• Be the best representative possible within the JEA organization, always promoting positive efforts and putting JEA activities ahead of personal endeavors
• Regional directors should be a uniting force in the efforts of JEA to remain committed to serving the nations’s scholastic journalism programs with pride, enthusiasm and hard work, dedicated to the causes and purposes of JEA on the national, regional, state and local levels.

Commission Chairs
Bylaws 7.03. It is the duty of the commission chairs to carry out the programs and projects of the organization under the direction of the president. 7.04. commission chairs shall report regularly to the president. A written report of all activities shall be submitted to the vice-president March 15 and Oct. 15 to be included in the semi-annual report.

Certification
The certification commission chair must:

• Be a Master Journalism Educator;
• Attend board meetings at conventions and perform other duties expected of any board members;
• Provide the president and the executive director a list of all commission members.
• Promote and oversee JEA’s certification program with two levels of certification available, Certified Journalism Educator and Master Journalism Educator in the following ways:
  • Seek new outlets for promoting the program and write articles or make public appearances to help those inside and outside the JEA membership learn about the program.
  • Write articles for JEA's periodicals, as requested. These are usually a report after each convention listing those who received first-time or renewal Certification recognition at the convention.
  • Oversee an issue of C:JET every two years, unless the C:JET editor decides otherwise. This issue would promote the program and showcase MJE projects to members. To date, certification has completed the following issues:
    • Winter 1992 (H.L. Hall)
    • Summer 1995 (Susan Hathaway Tantillo)
    • Summer 1997 (Susan Hathaway Tantillo)
  • If this issue continues to be done every two years in odd-numbered years, the outgoing chair would need to be sure it is completed.
  • Conduct a session at each national JEA/NSPA convention called "What is Certification?" to promote the program and answer questions.
  • Review promotional materials with the certification commission members at least annually and arrange for modifications if necessary.
  • Receive from headquarters and review all applications for CJE, MJE, CJE renewals, and MJE renewals.
    (Note: A $2 processing fee for each application is included in the application fee; however, neither H.L. Hall, the first elected commission chair, nor Susan Hathaway Tantillo, the second elected commission chair, has collected that fee. They saw the review process as an integral part of the commission chair’s job.)
  • Call individuals who have a deficiency in qualifying for CJE under option A. Often a personal conversation resolves the deficiency. Even when it does not, the personal contact is usually better than a less personal letter. If certification is denied under option A, headquarters will follow up the chair’s phone call with a letter.
  • Inform headquarters of the status of each application. The chair should keep his/her own list as a double-check.
  • When a waiver is requested from the teaching certificate requirement for CJE, send a copy of the application and letters of explanation and support to all commission members for a vote. Add the outcome and explanation to the computerized file kept by certification chair.
  • Review all MJE project abstracts and finished projects. Inform headquarters of the status of each.
    (Note: The original concept of the commission included the idea of a mentor’s being appointed for each MJE candidate to lead him/her through the project phase of MJE certification. However, Tantillo has not found a need to do that. Most projects have been 10-day lesson plans, articles for publication, or studies completed in conjunction with formal course work. Of course, the commission members are expected to help out in this area if the chair wants to call upon them. Neither Hall nor Tantillo collected the $25 honorarium for reviewing MJE abstracts and papers, figuring this was part of the comission chair’s job. If commission members perform this function, they will be paid.)
  • Administer the CJE and MJE exams at each national convention from 3:30 to 6 p.m. Headquarters will prepare and code the tests. Bring extra paper for test-takers or ask headquarters to include it. Deliver finished tests to the national office before the conclusion of the convention. They will copy the exams at headquarters for sending to judges.
  • Arrange for two judges to review each exam. Judges are chosen from commission members. They are paid $8 for each exam they judge. Keep a list of who judges so that responsibilities can be rotated. Judges will return tests to headquarters for averaging of scores. Headquarters will notify the certification chair of the outcome of the tests.
  • Notify anyone who failed the test by letter and indicate areas of weakness. These individuals are invited to retest for a $25 fee.
  • Travel to administer the exam when 10 or more CJE-option B, or MJE candidates, or a combination, are pre-registered in a location other than a national convention, or arrange for other designated commission member or the JEA president or past president, provided these individuals are MJEs, to do so. The exam may also be given by present and past commission members to smaller groups provided no cost is incurred to JEA. (See below)
  • Attend the Saturday luncheon of each JEA/NSPA national convention to publicly recognize new and renewal CJEs and MJEs. Prepare a congratulatory letter for each renewal recepient to be presented with the renewal sticker. Bring these to the convention.
  • Conduct a certification commission meeting at each JEA/NSPA national convention. This is a good time to seek volunteer graders for the tests.
  • Oversee the test question bank for both CJE and MJE tests. If necessary, call special meetings of the commission to write new questions. double-check the certification directory before it is published. This is currently done annually, but might be published in total less often with annual updates.
  • Update the list of MJE projects of the certification part of JEA’s web site.
  • When necessary, seek and appoint new members of the certification commission. The Commission consists of eight members plus the elected chair. All must be JMEs. A balance should be maintained among college-level and secondary-level commissioners, among men and women, and among different areas of the country. Commission members are appointed initially for a four-year term and may serve a second consecutive four-year term. The exception to this is when an appointee fills out the term of a mbmer who resigns before his/her term is over. The new appointee first serves the remainder of the origianl term and then may serve an additional four years.
• Provide the president and executive director with a list of all commission members.
• Write a summary of activities for the semiannual report.

Development and Curriculum
The Development/Curriculum Chair must:

• Be a voting member of the JEA board of directors, and attend all board and general membership meetings;
• Compile and submit a written report of commission activities to the vice president March 15 and Oct. 15;
• Provide the president and the executive director a list of all commission members;
• As of 10/97, serve as JEA Web site administrator;
• Select individuals to serve on commission panels, groups and projects. The number shall be determined by individual case needs; (such panels have ranged from 2-9 members over the past few years.)
• Survey members to identify curriculum areas that need to be addressed;
  (This has been done once in the past six years by a formal survey, mailed to all JEA members. It is also done on an on-going basis through conversations with officers, through inspection of convention exit surveys, and through conversations with members. Additional ways to gather information would be through a commission meeting at national conventions, and thrugh online surveys, hosted by the JEA Web site.)
• Develop materials of member interest or need in all areas of scholastic journalism, with the prime means of dissemination the curriculum guide library. (This also involves working with the JEA bookstore manager to make sure a variety of updated material is always available for the mebership.)
• Work with JEA headquarters to maintain bibliographies of journalism materials, workshop listings and journalism career information;
• Carry out the programs and projects of the organization, under the direction of the president. A partial list of such projects over the past six years includes:
  • Supervising preparation of Issue Seminar background packets for each convention
  • "Adopting" a write-off contest
  • Preparing a packet for administrators on the benefits of attending conventions
  • Creating the JEA National High School Yearbook Adviser of the Year program
  • Editing 3 issues of C:JET, on writing, packaging the news, and yearbook trends

  Updating the redesigning JEA curriculum guides and then posting them on the JEA Web site for free download by anyone with Web access.

Multicultural
The Multicultural Commission chair must:

• Attend all JEA board, general membership and other required meetings as a voting member;
• Compile a written report of commission activities semi-annually and submit this to the vice-president by March 15 and Oct. 15;
• Provide the president and the executive director a list of all committee members
• Recommend budget items for the commission including brochures, outreach program, special projects, and exhibit booth.
• Set the agenda for and conduct the multicultural commission business meetings at each convention;
• Develop and staff multicultural programs
  
  • Multicultural booth
  • Multicultural workshops
  • Multicultural materials and resources
    
• Supervise, train and advise ad hoc board members
  • Create a list of possible ad hoc candidates and submit to elections chair by November 1 of election years. Work to ensure ad hoc members run for at least two of the elected board positions each election.
  • Make recommendations of possible ad hoc members to JEA president
  • Serve as liaison to ad hoc members to inform them of their duties including attending jea board meeting, commission meeting, Saturday’s luncheon, Thursday’s reception, meet, eat and greet session and the general information meeting.
• Serve as liaison to professional minority journalists’ organizations
  • National Association of Black Journalists
  • Asian American Journalists Association
  • National Association of Hispanic Journalists
  • Native American Journalists Association
• Serve as liaison to the diversity divisions of other journalism organizations
  • American Society of Newspaper Editors
  • The Freedom Forum
  • Dow Jones Newspaper Fund
• Name two outreach program participants for each national convention and assign board mentors to them. Serve as a liaison to ensure the participants know they must attend the jea board meeting, thursday night reception, commission meetings, Saturday’s luncheon, meet, eat and greet session and the general information meeting.
• Complete the commission evaluation form and submit with the annual report March 15.
• Present at least one instructional session at each convention.
• Will provide the president and the executive director a list of committee members and addresses at the spring convention and when any changes are made to the list.

Scholastic Press Rights
The Scholastic Press Rights Commission chair must:

• Be a voting member of the board and attend all board, general membership and other required meetings;
• Initiate and carry out the programs and projects of the commission under the supervision of the president;
• Submit a report on the work of the commission or of the commission’s concerns in C:JET at least once during the two-year term of office;
• Provide the president and the executive director a list of all commission members
• Report on current situations as needed in JEA's periodical;
• Compile a written report of commission activities semi-annually as stated in the bylaws;
• Select not less than two nor more than eight interested individuals to serve on the commission; these members and the chair will all do the following:
• Maintain a strong and vocal position opposing censorship and prior review of scholastic media;
• Be spokesperson for student decision-making and direction of student media;
• Keep in close contact with the Student Press Law Center and other organizations concerned with student and adviser freedom of expression;
• Gather information on press rights for national distribution;
• Monitor scholastic media legal and ethical issue, cases and incidents across the country;
• Offer advice and support to advisers, administrators and students through the establishment of a press rights Web page and other direct and indirect means;
• Recommend policies, positions and actions to JEA and its members on scholastic law and ethics;
• Submit articles to professional journals on JEA’s position on the rights and responsibilities of scholastic media;
• Initiate and maintain channels of information and communication with all educational groups;
• Participate in sessions at conventions, seminars and workshops locally and nationally, keeping students and advisers up to date on current legal situations, opinions and trends;
• Support, through actions and words, the free expression rights of all groups.

Ad Hoc

• Appointed by JEA president and multicultural commission chair with a two-year commitment as a board member;
• Attend all JEA board, general membership, multicultural commission and outreach meetings and JEA luncheon at conventions;
• Work in one ore more of the following:
  • Record multicultural commission meetings
  • Create and send a newsletter detailing activities and information
  • Serve as mentors or trainers to outreach participants
  • Develop materials for the multicultural display at conventions;
• Run for a JEA office at the end of two-year ad hoc term.
• Become a member of JEA

Committees
Bylaw 8.01. Committees may be appointed by a commission chair to work within the commission or by members of the Board of Directors or by action of the Board to carry out programs and projects of the association or to make a study of the feasibility of a program or project,
Bylaw 8.03. Standing committees shall be awards, nominating, contest (includes write-offs), publications and scholarship. Standing committee chairs are appointed by and responsible to the president.

Finance Committee: Recommend eliminating and combing its functions into executive board committee.

Awards

• Provide the president and the executive director a list of all committee members and addresses at the spring convention.
• Attend JEA board meetings, general information meetings, meet eat and greet and Thursday night’s reception.
• Present at least one instructional session at each JEA/NSPA convention.
• Coordinate the selection and receive the nomination forms for all JEA awards programs including Medal of Merit, Lifetime Achievement, Carl Towley, Media Citation, Future Journalism Teacher scholarship, and Student Impact Award, (the scholarship chair will coordinate the journalist of the year competition, and, and a committee of representatives of quill and scroll, JEA, CSPA, NSPA and the current yearbook adviser of the year will review applications and make the selection in the yearbook adviser of the year contest.
• Write and distribute press releases for the Medal of Merit, Lifetime Achievement, Carl Towley, Media Citation and the Future Journalism Teacher Awards. Send copies of the press release to headquarters.
• Communicate with the awards recipients as soon as possible after the selection has been made.
• Prepare written comments about each award winner to be read by the president.
  
• Assist in the presentation of awards at the awards luncheon at both the spring and fall conventions.

Nominations
The Nominating chair and committee will be appointed by the president and approved by the board at the spring meeting before the election year. Nominations are announced at the business meeting at the fall convention and in compliance with the bylaws.
Regional directors and commission chairs are required to let the nominating chair know by Oct. 1 at the very latest if they intend to run again. They should provide the chair with names of likely candidates from their regions if they do not intend to run. An early indication of their intent would help the committee. A complete membership list will be provided to the chair to facilitate contacting prospective candidates.

• All nomination forms will be sent directly to the committee chair. The chair will assemble the nomination forms, contact the final candidates for their willingness to serve, and make the presentation at the fall board and membership meetings. The nominating committee chair has the final responsibility for the content of the report.
• The chair should give all candidates a copy of the bylaws and a description of the responsibilities of the office. Sections of the bylaws pertaining to elections should be noted.
• The chair will be responsible for compiling the candidates’ statements to be included in an informational piece sent to all members before the election. It is strongly recommended that the nomination form state specifically total number of words each candidate may include, not only in his or her statement of goals but in the entire content of the statement.
• As part of JEA's periodicals, the chair will provide the above statements with photos of the candidates for inclusion in an informational section before the election. As an aid to the editor, the chair may assist in the production of that issue. This is not a requirement.
• The nominating committee is not required to meet or be in attendance at either a board or business meeting. Contacts can be made through the mail and/or by phone. The chair will keep track of any expenses incurred by the chair or committee members in preparation of the final slate of officers. These will be properly reimbursed.
• Candidates must be regular members in good standing. The committee is charged with evaluating interest and willingness on the part of candidates to serve the organization as an elected officer.
• Provide the president and the executive director a list of all committee members and addresses;
• Attend JEA board meetings, general information meetings, meet eat and greet and Thursday night’s reception.
• Present at least one instructional session at each JEA/NSPA convention.

Publications
The Publications chair must:

• Work with the Development/Curriculum chair to Update and create curriculum guides.
• Serve as a liaison to the bookstore manager for the selection of titles to be included in the bookstore catalog.
• Attend JEA Board meetings, general information meetings, meet eat and greet and Thursday night’s reception.
• Contribute to the semi-annual report by March 15 and Oct. 15;
• Complete the commission/committee evaluation form annually.
• Present a session at each convention highlighting selected titles in the bookstore and getting member input on what types of publications they would like to see included in the bookstore.
• Provide the president and the executive director a list of all committee members.

Scholarship
The Scholarship chair must:

• Oversee the running of Journalist of the Year contest, including scheduling information to state directors and announcements in JEA's periodicals;
• Organize the judging of the contest by contacting judges and reviewing standards with judges at the spring convention;
• Deliver a speech at the Sunday morning awards ceremony about the top three winners;
• After spring convention, notify and send certificates to all the participants in the contest and their journalism advisers;
• Notify three top winners with a letter and correct forms as to how to collect their money;
• Return by mail all portfolios requested by the participant. Headquarters will take remaining portfolios;
• Coordinate with Headquarters all press releases and subsequent articles in JEA's periodicals regarding JOY contest;
• Present a workshop at national conventions on how to put together a portfolio;
• Talk with state directors and help to coordinate efforts regarding this contest.
• Prepare a semi-annual report each March and October that covers scholarship committee activities.
• Provide the president and the executive director a list of all committee members.

Scholastic Journalism Week
The Scholastic Journalism Week chair must:

• Attend JEA board meetings, general information meetings, meet eat and greet and Thursday night’s reception.
• Plan activities and develop materials for the annual scholastic journalism week the third week of February each year;
• Send materials to headquarters by the end of November for duplication and mailing;
• Submit material to the semi-annual reports March 15 and October 15;
• Complete the commission/committee evaluation form annually;
• Present at least one instructional session at each JEA/NSPA convention;
• Provide the president and the executive director a list of all committee members.

Write-off Chair(s)
(Currently, this position is covered by two people: One is doing the contest material and booklets, a second is preparing all the computer generated lists, tickets, and labels, and both are assisting the local contest chair in covering the moderator/judges, supplies, and preparing the rooms and boxes prior to the contest. They will both work on the duties during the registration and contests and after. They also use lots of local help for the envelope stuffing, etc.
The contest chairperson(s) must:

• Plan and coordinate all aspects of the national contests;
• Revise and edit the contest booklet adding new contests when needed with the board’s approval, and update the rules and regulations when deemed necessary;
• Work with JEA and NSPA to be sure the registration booklet is complete and accurate for the contests being offered at that particular convention;
• Oversee the development of the actual material for the contest and see that it is sent to JEA headquarters for reproduction for each convention. Any other reproduced material essential to the smooth running of the contest (i.e. judging forms, etc.) this person also must send to JEA prior to each contest;
• Ship all contest materials to the hotel in time to be prepared for the contests;
• Several weeks before the convention, obtain moderators, judges, and speakers for the contests as needed. This may be given to a local contest chairperson to handle if one is available;
• From a computer generated data base provided by JEA headquarters, produce the necessary tickets and contest lists for each contest;
• Update these lists as substitutions and corrections are brought to the write-off desk;
• Plan the room assignments for each contest in conjunction with the hotel and JEA headquarters who supply the numbers entered in each contest from the registration;
• Work with the hotel and JEA to provide any special table setups, AV equipment, etc., needed for the actual contests;
• Organize materials needed for each contest into boxes to be taken to the contest room by the moderators just prior to the contest;
• Provide coverage for the write-off tickets to be picked up and substitutes and corrections made to the contestant list during the published hours of registration;
• Be available to answer any last-minute questions from those entered in the contests;
• Just prior to the contests, hold a moderator’s meeting to give last-minute instructions and material to those moderating each contests;
• During the contest, circulate between contest rooms and be available in the contest office to provide support if needed;
• Immediatly following the contests, preside over the judges’ dinner prior to judging. Ususally the local people provide a judges’s gift and set the tables with names tags, etc. If this is not done locally, the chairman should see to it;
• Welcome the judges, and organize the judges into the proper groups as quickly as possible after the dinner, giving any last-minute instructions deemed necessary;
• As judging is being done, be available for questions from the groups;
• After the contests are judged, organize the entries, recording the winning numbers;
• Pull the names of each contest’s winners from the computer lists, and generate certificates and winners’ lists. A hard copy and disk copy of the winners for all contests with their schools, cities, and states, should then be provided to JEA headquarters and to the editor of the JEA's periodicals for publication;
• Sort and place all entries in packets to be returned to the schools after the awards ceremony on Sunday;
• Box up and prepare all contest materials for shipping to headquarters or to the chairman’s home for storage until the next convention.
• Take inventory to see what supplies need to be purchased for the net convention and see that those supplies are purchased and shipped to the next convention hotel;
• Ship any material not picked up by the schools during the awards ceremony to those schools.
• Work with the local contest chair for the next convention to start the whole process over again.
• Provide the president and the executive director a list of all committee members.

Jr. High/Middle School
The Junior High/Middle School committee chair must:

• Be a voting member of the board and attend all board, general membership and other required meetings.O
• Initiate and carry out the programs and projects of the commission under the supervision of the president;
• Report on current situations as needed in JEA's periodicals; submit articles to C:JET as appropriate;
• Compile a written report of commission activities semi-annually as state in the bylaws;
• Provide the president and the executive director a list of all committee members.
• Select not less than two nor more than eight interested individuals to serve on the commission; these members and the chair will all do the following:
  • Maintain a strong and visible position concerning the place of journalism in junior high/middle school;
  • Seek more junior high/middle school teachers as members and try to encourage those who are already members in JEA activities;
  • Offer advice and support to junior high/middle school advisers, administrators and students;
  • Recommend policies, positions and actions to JEA and its members on junior high/middle school;
  • Initiate and maintain channels of information and communication with all educational groups related to junior high/middle school teachers;
  • Help headquarters develop a junior high/middle school strand for each convention and present sessions at conventions.

Outreach
The Outreach Committee chair must:

• Develop an application brochure to recruit outreach participants;
• Send application brochures to:
  • Scholastic Press Associations
  • JEA Members
  • Past outreach participants to pass along;
  • Other organizations such as NABJ and NAHJ who would have contact with advisers of color;
• Review outreach participants’ applications with multicultural commission chair and one ad hoc board member;
• Select four outreach participants each for the fall and spring JEA/NSPA conventions and inform them about
  • Acceptance
  • Funding provided under outreach program
  • Duties and responsibilities
• Select a mentor for each outreach participant during the convention;
• Invite JEA Board members and outreach participants and mentors to a reception in multicultural suite at the convention.
• Help Outreach participants select an aspect of JEA involvement
  • Writing articles
  • Doing workshops
  • Helping at state or national conventions
• Survey former outreach participants and ad hoc board members
  • Evaluation of outreach program
  • Suggestions to strengthen outreach program
  • Suggestion of names of other teachers of color to participate in outreach program.
• Provide the president and the executive director a list of all committee members.
  

Broadcast Journalism Liaison
The broadcast liaison must:

• Attend all JEA board meetings, representing issues of concern to broadcast journalism at the scholastic level;
• Attend the Thursday night reception at the convention, the Friday morning meet, greet and eat and the general membership meeting;
• Plan and conduct or moderate sessions at the JEA conventions for broadcast journalism students and their advisers;
• Serve as a resource for the broadcast Write-off contests and help acquire judges for the broadcast write-off contests."
• Assist in planning the broadcast strand for each national convention by suggesting specific sessions and specific people to lead those sessions;
• Assist in helping the local committee find local professionals to help with both regular sessions and broadcast write-off categories;
• Promote communication and information distribution among those involved with broadcast journalism at the scholastic level;
• Assist new broadcast journalism advisers in meeting others involved with the organization;
• Form a committee and then provide the president and the executive director a list of all committee members;
• Send the president and the executive director copies of all newsletters or memos which he/she sends to broadcast journalism advisers.

The broadcast liaison, as an appointed member of the board, would have convention travel and room expenses paid by the organization.

Scholastic Press Associations Liaison
The scholastic press association liaison must:

• Attend all JEA board meetings, representing issues of concern to scholastic journalism organizations;
• Plan and conduct or moderate sessions at the JEA conventions for scholastic press association directors and advisers active in state and regional scholastic press associations;
• Promote communication and information distribution among association directors;
• Assist new scholastic journalism association directors in meeting other directors.
• Provide the president and the executive director a list of all committee members.
• Send the president and the executive director copies of all newsletters or memos which she sends to spa directors.

NCTE Liaison
The NCTE liaison must:

• Chair the National Council of Teachers of English Assembly for Advisers of Student Publications/JEA, with the JEA president and vice president listed as board members on the assembly roster;
• Organize the assembly programs for the fall and spring NCTE conventions;
• Conduct the annual assembly meeting at the NCTE fall convention;
• Attend jea board meetings, general information meetings, meet eat and greet and Thursday night’s reception.
• Submit semi-annual reports to the JEA vice president March 15 and Oct. 15;
• Write periodic articles for JEA and NCTE documents each year, including the annual report and assembly program;
• Develop strong journalism program proposals with qualified speakers and submit these to NCTE for its conventions;
• Seek other ways to help NCTE and JEA achieve their mutual scholastic journalism goals;
• Complete the commission/committee evaluation form annually;
• Maintain and provide a copy to headquarters a roster of those who are members of the assembly;
• Present at least one instructional session at each JEA/NSPA convention.

Executive Committee Chair

• Call all meetings of the executive committee as necessary to help plan activities for the organization, to help develop the budget, and to help discuss ways JEA can reach its vision and accomplish its goals.
• Work with the executive director in keeping members of the committee informed about financial issues and in determining ways to help the committee function more effectively.
• Work with the committee to clarify the roles of the committee and the roles of the board as a whole.
• Present at least one session at each convention.
• Write a summary of activities for the semi-annual report.

Executive Director
This is a 12-month faculty member at Kansas State University whose duties as executive director are considered one-quarter of the person’s assigned duties.

I. Office management

• Oversee JEA administrative assistant, office assistant, student help and any other employees
• Maintain archives and legal documents
• Coordinate JEA mailings
• Coordinate preparation/printing of publications & other materials
• Maintain inventory of membership materials, including directories and databases

II. Fiscal responsibilities

• Prepare income tax and insurance coverage.
• Review and analyze financial reports and send to appropriate JEA personnel.
• Aid president in preparing budget.
• Oversee funds kept in Manhattan and pay bills.

III. Convention organization

• Slot convention speakers and schedules, with NSPA, convention activities
• Oversee production of program
• Participate with NSPA personnel and immediate past president in site selection
• Conduct Write-off registration/duplication of Write-off materials
• Organize housing arrangements for board members/travel and housing arrangements for outreach participants.

IV. Work with commission/committee chairs to oversee awards programs

• Certification
• Student Impact Award
• Innovative Teaching Award
• High School Journalist of the Year
• Yearbook Adviser of the Year
• Other adviser awards: Carl Towley, Medal of Merit, Lifetime Achievement
• Friends of Scholastic Journalism

IV. Serve as spokesperson for the organization when needed

V. Organize and carry out elections in odd numbered years

• Print and mail ballots
• Work with nominations committee chair to provide candidate statements in election mailing
• Provide mailing lists to candidates on request
• Arrange for tabulation of results and notify all candidates

VI. Other

• Advisers Institute
• Web site
• Other activities as designed by the president or by vote of the Board.